A DETAIL STEPS OF HOW WE WORK ON TRAVEL ARRANGEMENTS
- Mawi Virtual assistant
- Aug 19, 2022
- 2 min read
Gathering Intel for Upcoming trip
We will need as many specifics as possible , plus i'ts a good idea to get our clients travel preferences too. This way , we ensure the trip is operationally and personally a smooth experience .
We start by getting all the intel on the trip itself :
Destination
Planned meetings
Stakeholders
Time zones
Currencies
We also needs personal details that may be in advance are :
Full name (as it appears on passport or driving license)
Email and home address (for taxi pickups)
Cell phone number for contact information
Credit card details
Frequent flyer details and any loyalty schemes or rewards available
Create a detailed itinerary
Itinerary is your blueprint for a successful trip .It is used to stay in control of every detail- from transport times , hotel reservations and travel reservations . We currently use an app that syncs itinerary with work calendars . It is also handy if you are traveling with colleagues as it can allow itinerary to be shared with colleagues .
Pick the destinations
We consider the cost factor while picking a destination . Some places are more enjoyable in a luxury destination during the shoulder season ( a few weeks before and after holidays ) can results in some discounts on hotels and flights
Decide the duration of your trip
It is advisable to keep a vacant day in touring plans that exceeds 7 days . This gives a buffer to things like Flight/train delays , traffic jams , weather hold-ups , or a change of heart to extend one's stay at a particular destination
Getting documents together
Traveling between countries requires a current , valid passport , travel tickets and sometimes a visa . Some embassies cab take days or even weeks to issue visas. Even if you're not traveling to a different country , you may need photo ID to clarify that your name corresponds to the one on the ticket
Book flights, train , or bus tickets and accommodation
After picking of destination is complete booking tickets is an important step in making our clients trip a success . Since flight and train tickets are subject to availability and prices rise over time , getting the bookings done a few months in advance will help you avoid additional costs on you budget
Meetings and Events
Bios on attendees
Location for meetings/events
Notes on dress Code and business etiquette
Business cards and other relevant stationary
Hot spots and recommendations for sightseeing and extra time
Mawi is here to organise your calendar and all necessary tools to make your trip as comfortable as it should be
Contact us at 0795993151
EMAIL : mawivirtuals@gmail.com
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